Automatic and for peanuts

Placez les documents dans le chargeur du scanner, 1 click sur le sélecteur pour choisir le profil de SharePoint, 1 click sur "GO", et les documents passent rapidement dans le scanner. Ils sont lus recto-verso pour en faire une copie électronique en format PDF cherchable...  et déposés dans votre SharePoint.  Automatiquement, sans étape ni autre manipulation.

The One Touch 4.0 software delivered with Xerox scanners now includes a link to Microsoft’s SharePoint application so you can automatically store scanned documents on a server set up to run SharePoint.

Typically, you use SharePoint to help organize and keep track of your scanned documents, search for them, and to share scanned documents with groups of people.

When documents are scanned to SharePoint, everyone with the appropriate access to the SharePoint server will be able to find the scanned documents and work with them.

This is an especially effective means of business-wide collaboration and sharing work using your scanned documents.

The file name formats are:

{USER}, {seq}.{ext}—File names begin with your user name (that you use to sign on to the SharePoint server), followed by the sequential number of the scanned document, and then the extension for the type of file. Examples: JohnDoe0001.pdf, JohnDoe0002.pdf, JohnDoe0003.pdf... and so on.

{USER}, {Y.M.D H.M.S}.{ext}—File names begin with your user name, followed by the date and time (Year Month Day Hour Minute Second) when the document was scanned, and then the extension for the type of file. Examples: JohnDoe 08.22.07 09.35.16.pdf, JohnDoe 08.22.07 09.35.45.pdf, JohnDoe 08.22.07 09.36.10.pdf... and so on.

{Y.M.D H.M.S}.{ext}—File names start with the date and time (Year Month Day Hour Minute Second) when the document was scanned, followed by the extension for the type of file. Examples: 08.22.07 09.35.16.pdf, 08.22.07 09.35.45.pdf, 08.22.07 09.36.10.pdf... and so on.

{prefix}, {seq}.{ext}—File names begin with a prefix you specify, followed by the sequential number of the scanned document, and then the extension for the type of file. Examples: Invoice0001.pdf, Invoice0002.pdf, Invoice0003.pdf... and so on. In these examples the prefix is the word “Invoice”.

Filename Prefix—Click in this box and type the prefix to use if you’re using the {prefix}, {seq}.{ext} format. In the previous examples, the word typed in this box would be “Invoice”. Using a prefix is a good way to identify scanned documents that apply to the same subject. For example, the prefix might be: the docket number of a legal case, the code name of a research and development project, or the name of a site where a set of scanned pictures were taken.

Count—The number of files the SharePoint link has transferred to the SharePoint server. Each time a new document is sent to the server the count increases by one. The Count is also the sequence number ({seq}) used in the file name formats described above. To reset the count, click in the count box and type a 1. You can also start the count at a different number. For example, to start the count at 100, click in the box and type 100.