Maarch Enterprise: Guided Tour

Physical Archives

User: bblier, Password: maarch

Maarch Entreprise implements Physical Archive (PA) and Advanced Physical Archive (APA) modules. PA enables:

• The creation of archive units(AU)
• To link electronic documents with AUs
• To print bar code separators to scann documents with pre-indexation.

APA enables:

• To put AUs in containers
• To place containers in archive zones, and then positionning them in physical storage places
• To handle request for check out and returns

It might well be the first physical archives management solution distributed in open source, and on of the few solutions to provide digital and physical archiving capabilities.

In the demo data, Bernard Blier is also responsible for archives.
The first thing to do is to close the "INCOMMING BOX 001", in order to mark it as full and ready to be sent in storage room.
For that, go in the "pre-scan" section, select box n°1 and close it. From here, you can view documents in the box.

Once the bow closed, you can send it to archiving through the section "Manage Physical Archive > Create archives".

• Choose a type of container
• Select a client
• Select a Nature
• Destruction date is automatically computed from the nature
• Type the AU number, and put it in a container
• Type a label (for search), and validate.

You then have to put the container n°10 in its storage space:

Tools to monitor the activity

The archive is now available for archive correspondents.
APA module has many more functionnalities (search, reports, mass import...) that we let you try by yourself.

What you should keep in mind

• PA and APA modules are the natural extension to Maarch DMS platform, because paper is still the first support of information in any organisation.
• Admin tools enable to handle storage sites, positions, nature, container types, etc.