Maarch Enterprise: Guided Tour

Archive Checkout

Login: bboule, password: maarch

Bruno BOULE is the archive correspondent in our organisation. His role is to gather checkout requests from functional departments, and to transfer those requests to Bernard Blier, the archive manager.

Bruno BOULE has a specific entry in the menu: "Archive reservation". It allows him to search archive units.

Click on "confirm" to find the first box stored by the archive manager. Check the box and click "Reserve". Just after that, the correspondent will be shown a screen to add addistional information to its request.

Logout from Bruno oule and login with Bernard BLIER.

Login: bblier, Password: maarch

On the home page, Bernard BLIER has a basket to display reserved archives.

Check the box of the archive and select the action "checkout the archive" to confirm the archive has been checked out from storage place.

For a return, Bernard BLIER can go in the basket of checkout archives or go directly in "Manage Physical Archives" to reintegrate it.

What you should keep in mind

• Checkouts management is relies on baskets. Each request produce a "document" to materialise it. it then goes from basket to basket. Tracking is absolute for archives as well as reservations.
• There are numerous reports for physical archives.