KFI module

The EzeScan KFI Module is a separately licensed module that can be activated within the EzeScan application. EzeScan KFI allows the operator to Key From Image and adds form processing functionality to the base EzeScan product.

EzeScan KFI is ideally suited to those capture applications that need to process a variety of unstructured, semi structured and forms based documents where both the document image and data need to be reused with either an EDRMS system, database, or other legacy systems. With KFI you can use the image and the data, or just the image, or just the data. It’s your choice.

The EzeScan KFI module can be used as the platform for technologies like Barcoding, OCR, Optical Mark Recognition (OMR) and Intelligent Character Recognition (ICR). These technologies can extract data from a form automating the indexing process which will then streamline the whole workflow.

EzeScan KFI can also perform rules on the information being indexed. For example:

• Validate data by from a database lookup
• Retrieve further information from a database lookup
• Set formatting rules i.e. numeric, minimum to maximum allowed characters
• Remove / Replace Characters i.e. remove spaces, replace 5 with S
• Extract data and merge from another KFI field
• Import data from an existing index file
• Save a zone as a separate image (i.e. a signature)
• Create Sub folders automatically based of a KFI field value
• Name files automatically based of a KFI field value
• Output data in a custom format i.e. txt, csv, dat, xml
• Output data in a custom syntax i.e. comma, pipe, tab delimited

Features

• The KFI module is an optional module with EzeScan PRO only
• It's fully integrated within the product
• Simply switch between Standalone, EDRMS and KFI modes
• The KFI admin form allows you to configure KFI type definitions
• A basic KFI definition type is provided from which others can be cloned
• Each KFI type can have an unlimited number of index fields
• Fields can be set for mandatory or optional data entry
• Fields can have minimum & maximum field length set.
• Fields can be defined as either be Alphanumeric, Numeric or Date
• Fields can have a preset default value
• Field zone coordinates can be predefined or drawn dynamically
• Field zones can be set-up as OMR Zones
• Field zones can be set-up as OCR Zones (requires optional OCR module)
• Field zones can be set-up as ICR Zones (requires optional ICR module)
• Field zones may be captured as separate TIF images
• Field zone values may be used from previous field values on the same document
• Field zone values may be used as part of output filenames
• Field zone values may be used to create output sub directories
• Fields support the use of pull down lists
• Pull down lists can be either editable or non editable
• Each numeric index field supports range from and to values
• Mandatory index fields are shown in red
• An unlimited number of KFI type definitions can be set-up
• KFI type definitions can be exported to other EzeScan workstations
• KFI works with both Scan and Import
• Generates a TIF or PDF document, plus an index file (in either .TXT csv or .XML xml format)
• Indexing info includes "filename.tif", "scanned by", "scan date", "scan time", "index1" through to "Index 10"
• Each index field can be set to retain (carry over) indexes to the next profile form
• Navigate between the index fields by using tab to next field, or shift tab to go backwards