Xythos Filer is client application for the Xythos Enterprise Document Management Suite that enables knowledge workers to easily upload scanned or electronic documents from their local system into Enterprise Document Manager along with any classification and metadata information or record properties. Designed specifically to simplify the classification and records declaration process, Xythos Filer is an easy-to-use solution for those that work from desktop environments and need to upload indexed content or records into Enterprise Document Manager.

Work in Xythos Filer revolves around two tasks - Classify (index) which creates indexed metadata for documents or content, and Record which creates record metadata for documents or content. To aid productivity and help eliminate errors, the task type is determined by the drop box in which the document is located. As new files are added to drop boxes, a new task is created in the Tasks tab. Users may perform tasks on a single file, or multiple files that contain the same classification or record metadata.

Features

Simplfy records declaration process
Multi-Functional Device productivity
Create a record from an existing document on a local drive

Designed specifically to simplify the classification and records declaration process, Xythos Filer is an easy-to-use solution for those that work from desktop environments and need to upload indexed content or records into Enterprise Document Manager.

Desktop scanning:

Use Xythos Filer to upload and index scanned content into Enterprise Document Manager. Scan documents and content with standard desktop scanning software into the local drop box. Then enter appropriate index / metadata and documents or records are ready to upload. Multiple users and computers using standard scanning tools and Windows networking can participate in the process to better manage team resources.

MFD productivity:

Xythos Filer is also easy to use from any networked MFD (Multi-Functional Device). Simply scan documents to a local or networked drive that is configured with Xythos Filer drop boxes. Assigned tasks will indicate when documents and content are ready to be indexed or declared a record. Since multiple users or computers can participate in the process, organizations can take advantage of distributed teams to complete a wide variety of business document processes.

Create records directly from desktop productivity applications:

Xythos Filer enables teams to create classified documents or electronic records from within the productivity applications they already use. Standard “save as” functionality enables employees to select the local drop box folder directly from application file menus. When ready, they can add document classes or metadata, declare records, and upload completed documents into Enterprise Document Manager right from their desktop.

Benefits

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Saves time and improves communication between disparate teams
Confidently produce the correct documents and records on time for compliance initiatives

Enhances productivity:

Designed to work with existing scanning and productivity applications, and support any business processes, Xythos Filer saves the time required to learn new systems. Knowledge workers can now complete repetitive document declaration tasks without ever leaving the desktop. And because Xythos Filer integrates seamlessly with Enterprise Document Manager, connected teams can scan documents in one location and then classify and upload from another.

Simplifies the indexing and records declaration process:

Employees can create classified content and declare records directly from the desktop – using desktop scanning software or directly from productivity applications. Users simply add new content and documents that are scheduled to become records or must be indexed in a specific way. Xythos Filer allows users to immediately add document metadata properties or complete metadata assignments when documents are ready to be uploaded.

Improves security and compliance:

Organizations can better address growing compliance requirements because document class and records data properties must be applied with Xythos Filer when the documents are scanned or created. As a result, organizations can be confident that they will be able to produce the correct documents and records on time for electronic discovery requests or other document collection requirements.