Captiva InputAccel for Invoices

For the Accounts Payable CAP) department, invoices represent a significant administrative burden when it comes to processing and reconciling. EMC® Captiva® InputAcceP for Invoices isa fully customizable invoice capture solution that transforms paper invoices into business- ready data, connecting it into enterprise content management (ECM) and Enterprise Resource Planning (ERP) systems, and workflow processes. By intelligently identifying vendor invoices, automatically extracting and validating the data, organizations will take control of the costly, inefficient manual processes associated with invoices.

Built on the Captiva InputAcce! enterprise capture platform and using the Captiva Dispatcher intelligent document recognition technology, InputAccel for Invoices identifies incoming documents as invoices and immediately begins extracting information such as purchase order number, invoice date, total amounts, line item data and more for recurrent and non recurrent yen dors.

Critical invoice data is captured and validated against existing data in accounting systems before being connected directly into back office systems. The result is a faster, more efficient means of handling invoice processing.

Reduce costs and strengthen process controls

InputAccel for Invoices quickly transforms the most manual invoice paper based process into a well run operation.

• Reduce operational cost

  Reduces manual data entry enabling businesses to accomplish more work with fewer people at a lower cost.

• Eliminate lost or misfiled documents

  Automatically capture, store, and access invoices in repositories like EMC® Documentum® or Microsoft SharePoint.

• Increase process efficiency

  Accelerate the processing and approval of invoice from weeks down to hours.

• Reduce processing errors

  Eliminate costly errors that result in unproductive rework of invoices.

• Increase vendor discounts and reduce Late fees

  Take advantage of early-pay discounts and avoid late fees by processing invoices faster.

Intelligent capture for accounts payable

Capture

Interfacing with hundreds of scanners leveraging the EMC Captiva ISIS® technology and works with multi-function peripheral devices and network scanners for those distributed capture environments. Invoices and other documents are also captured from e-mails, network folders, and other sources, providing organizations with many document input options.

Automatically identify invoices and attachments

InputAccel for Invoices uses both template and free-form business rules to automatically classify thousands of different vendor invoices.The intelligent classification technology uses a variety of methods to identify invoices, including learning new invoices while in production providing the shortest path to a rapid payback.

lntelligently extract invoice data

InputAccel for Invoices leverages multiple recognition technologies to capture machine printed invoice data, from fixed zones, tine item details, as well as data that shows up in variable locations.

Validate and match

Data is compared and verified against purchase order and vendor data from AP or ERP systems. Invoice line items that match with purchase order tine items can be automatically linked, including automatic correction of common-unit-of-measure and unit-price discrepancies.

Delivery

Images and invoice data are connected to invoice processes in virtually any ECM, ERP, or workflow system, including EMC Documentum, Microsoft SharePoint, SAP, and others. Captiva connectors are specifically designed to facilitate data interchange with ERP systems, while invoice images and data are delivered to a variety of content repositories.

InputAccel for Invoices in action

The number of invoices received daily can run in the several thousands representing a significant administrative burden. By automating the capture of incoming invoices, businesses not only eliminate the cost associated with large data entry departments dedicated to manually keying information into ERP systems, they actually save money by reducing the number of administrative errors in the reconciliation process and take advantage of discounts that result from settling with vendors early. With AP departments looking for effective and reliable ways to automate back-office administrative tasks like invoice processing, it is easy to see how an investment in lnputAccel for Invoices can help organizations gain better control and visibility into their overall invoice process.